Compare
Compared with how it is usually done today
Most continuing-education programs run on a mix of tools that each do one job. This is how that compares with keeping the whole chain in one record.
| Question | Email and PDFs | Spreadsheets | Generic application tool | LMS plus a separate tracker | VeriPD |
|---|---|---|---|---|---|
| Is everyone on the current form? | Whatever version was attached | Not applicable | Yes, but forms are generic | Not applicable | Versioned forms; each application pinned to its version |
| Who changed what, and when? | Search the inbox | Rarely recorded | Depends on the tool | Split across systems | Every write in one audit trail |
| Disclosures and their mitigation | Chased one at a time | Tracked by hand | A form, without the assessment | Outside both | Self-completed by each person, assessed and kept with the file |
| Reviewer conflicts and assignment | By memory | A column someone maintains | Partly | Not applicable | Region and declared conflicts respected automatically |
| Annual NARS report | Rebuilt by hand | Rebuilt by hand | Exported, then rebuilt | Exported, then rebuilt | Previewed, exported and reconciled from the record |
| Certificates per credit type | Made one by one | Mail merge | Not applicable | Usually one credit type | One per credit type, each with a verification code |
| Can an employer trust the certificate? | Only by calling the provider | No | No | Only that it was issued | Checked through the whole chain as of the activity date |
| Employee compliance | Not covered | A separate spreadsheet | Not covered | Re-keyed into the tracker | Records verify themselves when they come through the chain |
| Is anything ever lost? | Easily | Overwritten | Depends on the tool | Depends on both | Nothing is ever hard-deleted |
The difference is not any one feature. It is that the application, the activity, the certificate and the employer’s record are the same record, so each party can rely on what the one before it established.
See it with your own workflow in mind.
Tell us who you are and what you run today. We will walk you through the parts that matter to you, using your own process as the example.